Payment

Business Office

Albany Campus
Calapooia Center, Room 130
541-917-4300, 541-917-4327 (fax)

  • Monday: 9:00am - 4:00pm
  • Tuesday: 9:00am - 4:00pm
  • Wednesday: 9:00am - 4:00pm
  • Thursday: 9:00am - 4:00pm
  • Friday: Closed

 

Ways to Pay

Online

We accept Visa, MasterCard, Discover, and American Express.

  • Log into WebRunner
  • Select the "Students" tab
  • Select "Student Accounts"
  • Select "Make a Payment or Authorize Another Payer"

Mail

Send a check or money order (including your LBCC student ID number).

  • LBCC Business Office
    6500 Pacific Blvd SW
    Albany, OR 97321

Phone

We accept credit and debit cards over the phone.

  • 541-917-4303




Drop Box

We have two payment drop boxes on the Albany Campus, one outside our offices (see above) and one in Takena Hall.

 

 

Pay from Another Source

 

From Financial Aid

Financial Aid will be applied toward any amount due to LBCC before the monies are released to you. Financial Aid checks will be direct deposited (or mailed) bi-weekly beginning the second week of the term. You can sign up for direct deposit on WebRunner.

You assume full responsibility for tuition and fees and will be charged late fees if Financial Aid is not disbursed prior to the late fee assessed dates. If Financial Aid is denied or canceled, you remain responsible for all charges unless you withdraw during the refund period.

 

From an Authorized User

An authorized user is an individual (parent, guardian, or employer) whom you have approved to make electronic payments on your behalf.

You (the student) need to follow these steps to first invite the authorized user:

After you send the invite, the authorized user will receive an email invitation to enroll in Touchnet.

Authorized users should pay only the current balance due. Credit balances are refunded to the student unless the payment was made by credit card, in which case the card used will be credited.

 

From a Third Party

Third-party billing is when a private or government agency (such as employer or sponsoring agency) pays any portion of your tuition or fees. Third parties pay the college directly on your behalf with an agreement, commitment, or obligation between you and the paying party.

Qualifications for Third-Party Billing

Outside organizations can qualify for third-party billing if:

Check with your sponsor.
Before you register for classes, check with your sponsor and make sure they have a formal billing arrangement with LBCC.

Provide billing authorization.
Have your sponsor provide a billing authorization to you or to the college.

Meet the due dates.
We must receive your billing authorization by the payment due date. It’s up to you to make sure the billing authorization is received on time. Email authorizations to wheeles@linnbenton.edu or mail to our address (see above). You must finish registering for classes, including waitlisted, open-entry, and late-starting classes, by the second Tuesday of the term. Third-party payments are not subject to the same deadlines as student payments, nor are third-party bills sent at the same time as student bills. You are responsible for ensuring that payments made on your behalf are received in a timely manner. We generally expect payment prior to the end of term. If your third-party payer fails to pay, you are responsible for paying all charges due on your account.

Check your student account.
Check your student account balance regularly in WebRunner. If you owe money, either we did not receive the authorization, it is incomplete, or the sponsor is only paying part of your bill. If your authorization is not enough to cover your bill, you will need to pay the difference by the payment due date.

Do not set up your third party as an authorized user on your student account.

Be aware when making third-party purchases at the Campus Store.

It normally takes one business day from the time we receive the authorization to post the funds to your account. However, due to increased volume at the start of the term, it may take an additional day to process forms during that time. When making your purchase, indicate the purchase is being paid for with agency funding.

  • It is best if your sponsor sends your authorization to us early. In most cases, you can purchase your books and supplies before the term starts.
  • You are ultimately responsible for the purchases that you make at the Campus Store. If for any reason your sponsor does not pay, you will be placed on hold (which means you will not be able to register for classes or receive transcripts) and billed for the items that were not paid for.
  • Contact your sponsor directly with questions about what items you are allowed to purchase. The Campus Store posts amounts to your account based on the authorization submitted by your sponsor. We are not able to allow purchases of items such as electronics, calculators, backpacks, or computers that are not specifically authorized.


Are you the one paying as a third party? Learn more about the process below.

Sponsor's Guide to Third-Party Billing

 

From an International Wire

Follow these instructions to send an international wire.

International Wire Instructions

 

 

Due Dates

Deadlines Summer 2025 Fall 2025 Winter 2026 Spring 2026
Pay in full to avoid $25 late fee July 4, 2025 October 10, 2025 January 16, 2026 April 10, 2026
Pay any remaining balance to avoid $50 late fee and registration hold* August 18, 2025 December 1, 2025 March 9, 2026 June 1, 2026
Pay any remaining balance to avoid being dropped from next term's classes September 1, 2025 December 15, 2025 March 23, 2026 June 15, 2026

*A registration hold will prevent you from registering for classes.

Looking for Financial Aid deadlines?

 

 

Other Topics

Holds and Refunds

Financial Holds

We put holds on your account when you have an overdue balance. You can ask to have the hold temporarily lifted in order to allow you to register for an upcoming term by filling out a Financial Hold Appeal.

Refunds

To receive a tuition refund, you must officially drop a class by the deadline below via WebRunner or by submitting a Schedule Change Form to Registration.

Class Length Drop Deadline
One Day Day before class
One Week Day before second class session
Two Weeks Day before first class session of the second week
Three or More Weeks Second Monday of the term

If you are entitled to a refund, it will be processed automatically and direct deposited, mailed, or credited to your account after the drop deadlines. Refunds are processed bi-weekly after the first week of the term.

You may petition for a refund after the deadline if serious and compelling circumstances beyond your control prevented you from dropping within the refund period by filling out a Petition for Late Refund of Tuition and Fees.

Electronic Billing

Instead of sending bills by mail, an email will be sent to your LBCC email account to notify you to review and pay your account. Billing notifications will be sent to students who have registered for a class and have an account balance, and they are generated before the first and second late fee assessed dates (see Due Dates). Note: if you register after billing notifications are sent, you won't receive a notification; however, you can view your amount due on WebRunner at any time.

You are free to forward your notification to another person (learn more about LBCC's email accounts).

Although your LBCC email is our primary and preferred method of communicating with you, you may opt out of email by completing an Email Opt Out Agreement at any registration counter. If so, communication will be by mail, which may cause inherent delays in delivery. Delays in postal delivery or non-delivery will not be a viable reason for not meeting payment deadlines.

Student Liability and Responsibility

When you register for a class, you are liable for payment of the charges on that class, whether or not you attend. You may not register or obtain a transcript until your account is paid in full. To have the charges removed, you must withdraw from the class during the refund drop period. You are responsible for full payment of all charges on your account by the due dates, whether or not you receive billing notification, even if your account is being paid by another party.

Under ORSRS 348-105, you will be held liable for any charges on your account even if you are not yet 18 years old.

You are responsible for keeping LBCC informed of any address changes.

Failure to Pay: All Student Accounts

  • LBCC may require immediate payment of the entire account balance for failure to make timely payments including late-payment fees. LBCC will refer the account to an outside collection agency for failure to pay as agreed. If the account is referred to a collection agency and/or an attorney, collection, court and attorney costs will be added to the account.
  • Transcript requests will not be processed if an account is in a delinquent status.
  • LBCC has the right, without prior notice, to stop or suspend the extension of credit and to withhold services if the required minimum payments are not made on time. The withholding of services includes, but is not limited to, registration for classes and workshops. LBCC may change the terms of the LBCC Payment Plan and may change existing and future charges at any time. Notice will be made in advance as required by law.

Tax Documents

Form 1098-T: Tuition Statement

Depending on your income, enrollment level, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. The information reported on your 1098-T may assist you in completing IRS Form 8863.

1098-T tuition statements are available in WebRunner by January 31 of each year for students with eligible charges and payment activity. You are also able to view prior year 1098-T forms online.

Per IRS 1098-T instructions, we do not file or furnish a statement for:

  • Courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program;
  • Nonresident alien students, unless requested by the student;
  • Students whose qualified tuition and related expenses are entirely waived or paid entirely with scholarships; and
  • Students without a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between LBCC and the student’s employer or a governmental entity, such as the Department of Veterans Affairs or the Department of Defense.

LBCC is unable to provide you with individual tax advice, but should you have any questions, you should seek the counsel of an informed tax preparer or adviser.

To access your 1098-T, go to WebRunner, Select the "Student" tab, select "Student Accounts," and then choose "Tax Notification (1098-T)." Once there, select the appropriate year.

Frequently Asked Questions

IRS Form 1098-T is a statement that colleges and universities are required to issue to certain students. It provides the total dollar amount paid by the student for what is referred to as qualified tuition and related expenses (or "QTRE") in a single tax year.

  • Box 1 is the amount you paid during the year for qualified tuition and related expenses (QTRE). 
  • Box 2 is not being used for reporting purposes.
  • Box 4 reflects adjustments made for a prior year.
  • Box 5 reflects grant and scholarship received by the student for terms
    within the tax year.
  • Box 6 reflects adjustments for prior year grant and scholarship.
  • Box 7 indicates that amounts for a term starting after the end of the current tax year are included in box 1.
  • Box 8 indicates that the student was enrolled at least half time in a degree or certificate program during the tax year.
  • Box 9 is checked for all graduate level students.
  • Box 10 is not being used for reporting purposes.

Qualified Tuition & Related Expenses (QTRE)

  • Tuition
  • General fees
  • Technology fees
  • Program fees
  • Lab fees
  • Online course fees

Unqualified Expenses

  • Rent
  • Dining
  • Campus Store purchases
  • Late fees
  • Student health insurance

No, LBCC does not include amounts paid for books in Form 1098-T. You should consult with your tax advisor to determine if payments for books, equipment or fees should be considered when preparing your income tax returns and determining eligibility for education tax credits or deductions.

LBCC is not required, by the IRS, to furnish a Form 1098-T in the following instances:

  • If payments are for courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program.
  • If the enrolled student is a nonresident alien, unless requested by the student.
  • Students whose qualified tuition and related expenses are entirely waived or paid entirely with grants/scholarships.
  • Students for whom you do not maintain a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between an institution and the student's employer or a governmental entity, such as the Department of Veterans Affairs or the Department of Defense.

Form 1098-T reports payments received from the student for qualified tuition and related expenses (Box 1) during the preceding calendar year. However, if the student receives scholarships and/or grants in excess of the amounts paid in QTRE, LBCC is not required to issue a Form 1098-T to the student. When determining your eligibility for education related tax credits and deductions, you will need to report the amount you paid for qualified education and related expenses. Therefore, your Account Summary in WebRunner will be the best and most accurate source of information for amounts paid for qualified education and related expenses. This is true regardless of whether you receive a Form 1098-T or not.

WebRunner accounts remain active even if you are no longer attending LBCC. For assistance accessing your WebRunner account, contact the Student Help Desk.

You can use the Interactive Tax Assistant tool on the IRS website to see if you can claim a credit on your taxes. For additional assistance, please consult with your tax advisor or contact the IRS. The college cannot determine your eligibility for a credit nor help with the calculation of the credit amount. 

Requests should be sent to lbccstudenttaxinfo@linnbenton.edu prior to December 31. A valid tax ID or SSN must be on file for a 1098-T to be generated. To submit your tax ID or SSN a W-9S should be submitted via the Confidential Information Submission Form.

 

For more information, please review IRS Publication 970. Questions regarding 1098-T's should be sent to: lbccstudenttaxinfo@linnbenton.edu.

Direct Deposit

Direct deposit is the fastest and most secure way to receive financial aid refunds from LBCC. Funds are sent directly to your bank account, giving you quicker access to your money and eliminating the need to wait for a paper check.

 

To set up Direct Deposit:

  1. Go to My LB and  then select "Log In To Single Sign-On."
  2. Sign in using your username (student ID) and password.
  3. From the My Apps page, select WebRunner.
  4. Once in WebRunner, go to the "Personal Information" tab.
  5. Select Direct Deposit.
  6. In the Accounts Payable Deposit section, click Add New and enter the required information.
  7. Click Save Changes to complete your setup.

All information must be entered before disbursement can occur.