Clubs & Programs

Club	Advisor
Active Minds The Active Minds club at LBCC is a campus chapter of Active Minds, the nation's leading nonprofit organization promoting mental health awareness and education for young adults. Together, we can change the conversation about mental health.	Sonya James jamess@linnbenton.edu
Campus One80 Our desire is to build a diverse community and create opportunities to talk about Jesus. Where we encourage and challenge one another to grow in new and healthy ways.	Dave Becker linnbentonca@gmail.com
Chi Alpha (Campus Ministry) We reconcile students to Christ, equipping them through Spirit-Filled communities of prayer, worship, fellowship, discipleship, and mission to transform the university, the marketplace, and the world.	Beth Lyons lyonsb@linnbenton.edu
Creative Writing Club Our goal is to create a friendly community for writers of all levels to grow through practicing their craft with writing prompts, collaborating on projects, and sharing work.	Dio Morales moraled@linnbenton.edu
Dance Club A student lead club in which all levels of dance are welcome! Whether you want a fun way to keep your body moving, help raise funds, learn a new hobby, or help choreograph, there is room for different opportunities.	Carol Raymundo raymundo@linnbenton.edu
Estudiantes del Sol We are dedicated to fostering a more diverse and inclusive community by shining a light on the rich and vibrant culture of our Latino heritage. Our members are committed to promoting cultural understanding and appreciation through a variety of engaging and educational activities. We believe that by raising awareness and celebrating the diversity of our community, we can create a more harmonious and inclusive society for all. We welcome everyone to join us in this important mission and be a part of our efforts to make a positive impact.	Angel Dorantes doranta@linnbenton.edu
Gardening Club Our goal is to facilitate a love of gardening by providing on-campus space for planting and educational opportunities for students to participate in. We also seek to maintain the established perennials and infrastructure left behind by the horticulture program.	Jim Looney looneyj@linnbenton.edu
Gender & Sexuality Alliance Strength in diversity! Friendship and support among the LGBTQ+ community and our straight allies. Like us on Facebook!	Anne Magratten magrata@linnbenton.edu
LB Film Club The LB Film Club is an inclusive club that is looking for and promoting artists, actors, video editors, and others interested in film production. We encourage everyone to join in order to grow their film production skills.	Douglas Hambley hambled@linnbenton.edu
Parents Club This club is to help advocate for and support parents who are in school come together and share their experiences, while finding resources they may not have known about.	Kristi Collins kristi.collins@linnbenton.edu
Peer Empowerment Project Our mission is to provide a safe space for reflection, expression, and support for the various struggles and successes associated with college.	Chris Riseley riselec@linnbenton.edu
Poetry Club To expand and renew the vigor for, and community engagement in, the art of poetry; To encourage poets, both expert, and amateur alike, and to establish a welcoming space for the literary expression of all. Meetings are Tuesdays at 3pm in Roast Runners Coffee Shop.	Chris Riseley riselec@linnbenton.edu
Rad Tech Club To promote and encourage the study of radiology among the students of Linn-Benton Community College, assisting interested students in entering the field of radiology and expanding their knowledge of the radiologic sciences through presentations and hands-on experience. The LBCC Rad Tech Club wants to encourage current radiology students, as well as prospective students, to share ideas and their adventures in the academic and clinical curricula, as well as learning to give back to the community.	Paula Merino merinop@linnbenton.edu
Human and Civil Rights Club	Amanda Mendell mendela@linnbenton.edu
Society for Physics Students The club is a safe space for all physics and non-physics students from all backgrounds to gather and share ideas. As a club we believe that all voices not only matter, but are essential in any sort of progress be that educational or communal.	Greg Mulder mulderg@linnbenton.edu
SOTA (Student Occupational Therapy Association) Raising campus and community awareness of the Occupational Therapy profession.	Emily Lorang lorange@linnbenton.edu
Student Veterans Club To provide a welcoming atmosphere to all military veterans through peer support, advocacy,  and community involvement while enabling every member to succeed in higher education and beyond.	Keryn Neary nearyk@linnbenton.edu
Tabletop Gaming Club We believe that tabletop games are some of the most positive and engaging forms of social interaction. Games promote critical thinking and problem-solving. They test our adaptability. They require strategic cooperation. They create exciting competition.	Amanda Mendell mendela@linnbenton.edu

There are a number of inactive clubs just waiting to be revived! Contact SLC Director of Clubs & Student Engagement Larissa Eufrazio de Oliveria  if you're interested in reactivating any of the following clubs:

Welcome!

Here you can find most forms and information you'll need as an LBCC club leader. Club members and advisors should take the time to review and familiarize themselves with these materials. If you have questions or need additional information or if you want to start a new club don't hesitate to contact Student Leadership Coordinator Rob Camp.

Getting Started

Want to start a new club at LBCC? You'll need an advisor and a minimum of eight members, who must be currently enrolled LBCC students. Clubs are open to all! After you read through the materials in this online manual, please email the student leadership coordinator for assistance with starting a new club. When your club is officially recognized, you'll be able to request start-up funds right away, then raise funds as needed.

• Dear Student Leader
• Club Petition for Charter: Use this form to activate or reactivate new or existing clubs!
• Current Club Members roster: Use this for students to become club members (after the club petition is filled out the club will show up in the drop down of this form!
• Student Leadership Council:  Visit this page for more info on student government at LBCC, and to view Council of Clubs Bylaws and meeting minutes.
  
  

Forms You'll Probably Need

• Club petition for Charter & current club member Roster: to activate existing clubs in early Fall Term; page 2 is a Current Club Members roster.
• Club Expenditure Requisition & Reimbursement Request: to request payment of or reimbursement for expenses incurred >$25.00.  If reimbursement is <$25.00, use a Petty Cash Voucher. Remember to make a copy for the clubs program assistant! **It is critical that you check the club's fund periodically to ensure it is not overdrawn.** Contact the clubs program assistant at any time for a balance. All reimbursements require your advisor's signature.
• Council of Clubs Web Resources: Use this to access resources provided by Council of Clubs.
  
  

Forms You Might Need

• Club Event Registration form: Fill out and turn in to the clubs program assistant in F-120 as far in advance as possible.
• Club Event Planning Form: Keep your information and process organized.
• Reserve Rooms: Use this online form to request a classroom for meetings.
• Driver Status Form: Fill out and turn in to Campus Safety Office if you'll be traveling off-campus and/or if you want reimbursement for your travel. Must be updated annually.
• Liability Waiver: for more physically active clubs, off-campus travel, etc.
• Gift Cards: see Student life and Leadership for process if you'd like to use gift cards as drawing prizes or incentive gifts.
  
  

Marketing and Advertising

There are a wide variety of ways to advertise your club's events and build membership:

• Posters/flyers: Use club funds for posters printed by LBCC's Print Center, or ask Student Life & Leadership staff about making copies in our office. Posters/flyers must include the nondiscrimination language (below).
• Electronic slides: SL&L staff  can help you create a slide for the monitors around campus. 
• Sandwich boards: Student Life & Leadership (Forum-120) has sandwich boards available for check-out, as well as rolls of color paper and other sign-making materials for your use.
• Campus Calendar: Contact SL&L staff about posting your club's meetings and events to the Student Events & Activities calendar, which feeds into LBLive.
• LBLive app: Download, register and post to the Student Feed, or communicate within your own club. Student reps and advisors are invited to become administrators of their own club feed--contact SL&L staff if interested. This is the fastest and easiest way to reach the largest number of students with your information!
• Chalking: No chalking by student organizations is allowed for any purpose anywhere on campus.
• Nondiscrimination language: Both paragraphs below--exact wording, not abbreviated in any way--must be included on all printed marketing materials (flyers, posters, etc.)--in a sans serif, 12-point or larger font.  Slides do not require this language.  You can copy and paste right into your document:
  
  Request for Special Needs or Accommodations
  For accommodations requests, contact the Center for Accessibility Resources (CFAR) at 541-917-4789 or cfar@linnbenton.edu at least three business days in advance. LBCC does not discriminate based on any protected status in its programs or activities. For more information, visit our Nondiscrimination Policy.
  
  LBCC Comprehensive Statement of Nondiscrimination
  

  LBCC Comprehensive Statement of Nondiscrimination
  Linn-Benton Community College does not discriminate based on race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender, gender identity, marital status, disability, veteran status, age, or any other status protected under applicable federal, state, or local laws in its programs or activities. For further information see Board Policy 1015 and Administrative Rule 1015-01. The following staff members have been designated to handle inquiries regarding the nondiscrimination policies:

  For concerns or inquiries regarding disability accessibility and accommodations:
  Contact: Carol Raymundo, Director of Center for Accessibility Resources
  RCH-101, Albany Campus, Albany, OR 97321
  541-917-4789
  raymundo@linnbenton.edu 

  For concerns or complaints about the College or an LBCC staff member:
  Contact: Scott Rolen, Director of Human Resource Development and Support and Title IX Coordinator
  CC-108, Albany Campus, Albany, OR 97321
  541-917-4425
  rolens@linnbenton.edu 

  For concerns or complaints about a student:
  Contact: Jill Childress, Manager for Student Conduct and Retention and Title IX Coordinator
  WH-215, Albany Campus, Albany, OR 97321
  541-917-4806
  childrj@linnbenton.edu
  
  Request for Special Needs or Accommodations
  Direct questions about or requests for accommodations to the Center for Accessibility Resources, 541-917-4789 or cfar@linnbenton.edu at least three business days in advance for special events and as soon as possible for classroom or other emerging requests. LBCC will make every effort to honor requests. LBCC is an equal opportunity educator and employer.
  
  

Food and Fundraising Information

The best place to learn about fundraising is in LBCC's Student Life and Leadership Office located in the Student Union.  SL&L staff are happy to visit with you and help brainstorm viable fundraising options for your club.

When soliciting donations from local businesses, it is critical you make contact with the LBCC Foundation ahead of time. Our college has existing relationships with many companies in the area, so it’s very important you check in with them prior to approaching any local business. The Foundation must also be kept informed of all donations of products, money or services, solicited or otherwise.

Please note that although a bake sale may seem like a quick-and-easy fundraiser, you may not sell food prepared at home: it must be prepared in a kitchen certified for commercial food prep by a professional or someone with a Food Handler Card. One option is to sell Krispy Kreme Donuts. Another alternative is to purchase prepackaged baked goods locally, then repackage them (under supervision of someone with a Food Handler Card, of course!) and sell to raise money.

• Donation Report Form
• General Food & Fundraising Guidelines
  
  

Related Administrative Rules and Policies

• Student Clubs
• Time, Place & Manner of Free Expression (including Distribution & Posting of Information)
• Student Rights, Responsibilities & Conduct Code: Freedom of Association
• Student Conduct: Off-Campus Activities
• Conducting College Business Using College-Owned, Rented or Personally Owned Equipment (see Vehicles section)
• College Identity
• Contributions to LBCC (donations)
• Allowable Business-Related Expenses
• Use of Facilities and Food/Conference Services
  

Leadership

• Leadership In a Nutshell
• Remaining Cool When the Heat Is On
• How Productive Groups Act
• Running Effective Meetings Checklist
• Robert's Rules of Order Quick Reference & Tools for Meetings

*PLEASE NOTE THAT THIS PAGE IS INTENDED AS A SUPPLEMENT TO THE CLUB MANUAL.  ADVISORS ARE EXPECTED TO FAMILIARIZE THEMSELVES WITH THE CONTENT ON THAT PAGE.  VERY LITTLE OF IT IS REPLICATED HERE.

Welcome to the Club Advisors' Handbook:  your one-stop shop for the information and support you need to be the best club advisor you can be.

Thank you for your commitment to and support of our students, within and outside the classroom. It is our goal to help ensure a safe, positive and fun experience for all LBCC clubs. We know how busy you are, and truly appreciate the extra time and effort involved in volunteering to advise a club.

Please take some time to read and digest the information contained within these materials!

Contact information

Please contact Student Leadership Coordinator Rob Camp, campr@linnbenton.edu, if you have any questions.

Getting Started

If you're interested in becoming a club advisor and would like to be put on the Advisors-In-Waiting list, please contact Student Leadership Coordinator, Rob Camp. Club advisors must be full-time/contracted faculty, part-time faculty, manager or full-time classified staff with supervisor's permission.

Part-time classified staff may not serve as advisors. There are several requirements you must complete before your advisorship is official. Most importantly, you'll need to schedule a meeting with your club's student leader and Student Leadership Coordinator Rob Camp. Take some time and review the Club Manual, as well as the materials on this page, and come prepared with questions. Plan for about an hour.

• Advisor Acceptance Form
• Role & Responsibility
• FAQs

There are several required trainings you'll need to complete as well: if it's been more than a few years, it's time to revisit them--even if you completed them as part of your New Employee Orientation. Please ensure you've completed all three of these before scheduling the above-mentioned meeting.

• Personal Empowerment Through Self-Awareness (PETSA) (every two years)

Please consider downloading LBLive, our student-centric smartphone app with almost 3000 registered users. LBLive greatly enhances your ability to stay in touch with club members and keep abreast of meetings and events.

For clubs that do work in the arena of controversial topics: if your club sponsors speech, an activity or event, and expects to draw resistance, criticism or reports that you are breaking rules, the College is here to protect your speech and to offer to train you how to respond with civility to critics. Contact Rob Camp for more information.

Forms You May Need

• Club Expenditure Requisition & Reimbursement Request: to request payment of or reimbursement for expenses incurred >$25.00. Reimbursement requires your supervisor's signature.  If reimbursement is <$25.00, use a Petty Cash Voucher.  Remember to make a copy for yourself and the club files housed in Student Life & Leadership!  **It is critical that you check the club's fund periodically to ensure it is not overdrawn.**  Contact Amanda Mendell for a current balance.
• Gift card authorization and gift card disbursement log: Find these at the bottom of the LBCC Business Office Forms page; fill out both forms prior to purchasing gift cards/gift certificates for any reason.
• Performance Agreement: contact Amanda Mendell for assistance.
  
  

Clubs & Travel

One of the most important things for advisors to know is that if club members want to meet or volunteer off campus or travel to a conference, training or other event, you must be with them. Here are some forms you'll need if this is a likelihood for your club:

• Driver Status Form: Fill out and turn in to Campus & Public Safety Office if you'll be traveling off-campus and/or if you want mileage reimbursement. You may not transport students on official LBCC business without a current form on file. Must be updated annually.
• Liability Waiver & Indemnification form: For more physically active clubs, off-campus travel, etc.
• Driving As Agent form: Complete this form when driving a college-owned or rental vehicle on official LBCC business.
• Release of Liability: If students are driving themselves and/or others to college-related events

The Student Travel Form page contains additional forms and information for clubs going on large group trips. Contact Rob Camp for assistance planning this type of travel.

Finances & Fundraising

As a club advisor, you are ultimately responsible for the club's finances. Because of this, it's important that you're proactive about staying in the loop with regards to expenditures and fundraising. You can obtain the club's fund balance by emailing Rob Camp in Student Leadership.

When soliciting donations from local businesses, it is critical you make contact with the LBCC Foundation ahead of time. Our college has existing relationships with many companies in the area, so it’s very important you check in with them prior to approaching any local business. The Foundation must also be kept informed of all donations of products, money or services, solicited or otherwise.

• Donation Report Form