ADMINISTRATIVE RULE NO: AR 5095-01

RELATED TO POLICY SERIES NO: 5095

TITLE: HAZARDOUS MATERIALS

PURPOSE
To comply with all pertinent regulations concerning workplace safety and hazardous materials exposure, purchase, handling, use, and storage in facilities operated by Linn-Benton Community College.

STATEMENT
Hazardous materials are products, materials, or mixtures that are defined as, could be, or are considered to be, potentially hazardous by local, state, or federal statutory regulatory definition. All personnel who work with materials that are considered potentially hazardous and/or work in areas that have potentially hazardous materials shall be properly trained in prudent handling and use procedures in compliance with pertinent local, state, and federal statutes.

1. Inventory/Purchase
   1. The purchase of chemicals should not exceed the quantity that will be used in one academic year.
   2. Ideally, chemicals chosen for purchase should be used up in the process for which they were purchased or have a college-approved disposal process established for dealing with excess product. College approval may be given only by the LBCC director of safety and loss prevention.
   3. All departments will attempt to reduce and/or eliminate their use of hazardous materials and generation of hazardous wastes to the greatest extent practical. Reasons for any chemical not used up by the process for which the chemical was purchased must be documented in accordance with relevant EPA, OSHA, and DEQ regulations. All hazardous wastes shall be handled, stored, and disposed of in accordance with EPA, OSHA, and pertinent Oregon statutes.
   4. Safety Data Sheet (SDS) files shall be kept current and available during working hours for every chemical used in each department in accordance with OR-OSHA statutes. SDS files shall be updated at least once per year, as well as SDS sheets added upon purchase of new products throughout the year.
   5. Chemicals shall be stored in compliance with OR-OSHA, Oregon fire marshal, and EPA regulations. Chemicals not used within twelve (12) months shall be reviewed for removal from the college. An inventory and location of all hazardous materials stored in each building/program/ department will be completed annually in conjunction with updating of SDS files.
   6. No chemical or hazardous material will be accepted as a gift or donation by the college without approval of the director of safety and loss prevention. Departments or staff who are interested in accepting chemicals as gifts or donations shall request a review with Safety and Loss Prevention before accepting the item. This includes promotional materials and product samples.
   7. Any spill, accident, or release of chemicals on LBCC property shall be reported immediately to Safety and Loss Prevention, Public Safety, and relevant Facilities responders trained in incident response procedures consistent with applicable statutes and guidelines established by the director, safety and loss prevention.
2. Training
   1. Hazardous-materials training shall be incorporated into applicable curricula, thereby protecting students from hazard exposure and educating them in proper handling. Training shall include neutralization, detoxification, and/or disposal procedures.
   2. Chemical users and persons involved in purchase of chemicals shall fulfill all applicable OSHA and EPA training requirements. LBCC supervisors will be responsible for ensuring that persons in identified job tasks are trained and remain current in their training. Related employee training records will be maintained by each department/division.
   3. LBCC's director of safety and loss prevention, in conjunction with division/department management, will identify each job task by classification and job description along with the required training. Part-time instructors shall be included in training where applicable.
   4. LBCC will provide the needed training as required by the job and applicable regulatory requirements. Training that cannot be provided internally will be provided by other sources.

      Evacuation and emergency procedures will be included in the training. Safety and Loss Prevention will provide assistance in emergency procedure planning and drills as needed by each department. Building administrators will be responsible for implementation of the emergency response plan for their respective buildings in cooperation with Safety and Loss Prevention.

3. Inventory
   1. Safety and Loss Prevention will maintain an inventory and filing system documenting the chemical and hazardous-material inventory for all departments, along with a copy of each Safety Data Sheet (SDS) for compliance with all applicable local, state, and federal laws. Each department will be responsible for updating/revising its files with Safety and Loss Prevention no later than November 15 for each academic year.

      Safety and Loss Prevention will initiate this process by sending copies to departments of present records on file for review in October. These file copies should be returned with any changes by March 1st.

   2. Safety and Loss Prevention will be responsible for any official college documentation and correspondence regarding LBCC compliance with applicable hazard/safety/ environmental regulations.

DATE OF ADOPTION: 05/12/87
DATE(S) OF REVISION(S): 05/07/91; 11/16/11; 12/1/16; 02/02/23
DATE OF LAST REVIEW: 12/1/16; 1/7/21; 02/02/23